IMPORTANT DATES
NOW LIVE
*Exhibitors must be registered in order to book hotel rooms.
APRIL DEADLINES
April 24
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Full payment due
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Floor plans with dimensions due for any exhibitor occupying an Island or Split Island
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Exhibitor Certificate of Insurance (COI) due
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Exhibitor drawings/raffles notification due
EXHIBITOR RESOURCE PAGE
Bookmark the Exhibitor Resource Page for a full list of important dates and deadlines and to stay up to date on the most current exhibitor information, especially the Exhibitor Rules & Regulations.
Exhibitor Resources Page
Exhibitor Rules & Regulations
EXHIBITOR HOURS
Move-In
Saturday, July 25 | 8:00 AM – 4:30 PM
By appointment only
Sunday, July 26 | 8:00 AM – 4:30 PM
Monday, July 27 | 7:00 AM – 10:00 AM
All exhibits must be fully operational by 10:00 AM on Monday, July 27.
Exhibit Hall Open
Monday, July 27 | 12:00 PM – 3:00 PM
Monday, July 27 | 5:00 PM – 6:00 PM
Tuesday, July 28 | 9:30 AM – 1:00 PM
Move-Out
Tuesday, July 28 | 1:00 PM – 7:00 PM
All carriers must check in by 5:00 PM on Tuesday, July 28.
EXHIBITOR BOOTH PERSONNEL REGISTRATION
Exhibitors are provided three (3) complimentary Exhibit Hall Booth Staff badges per 10' x 10' (100 sq. ft.) booth space purchased and one (1) complimentary Exhibit Full Conference badge per company.
Additional badge options:
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Additional Exhibit Hall Booth Staff registrations: $350 through July 28
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Additional Exhibit Full Conference registrations: $900 until June 1, 2026
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Price increases to $1,100 after June 1, 2026
Please note:
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Both badge types allow your employees to enter the exhibit hall for Exhibitor Move-In, Show Hours, and Exhibitor Move-Out.
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These badges are for your company employees only and may not be given or transferred to other conference attendees.
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Badges must be worn at all times in the exhibit hall and are required for access.
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Exhibitor badge types allow access to the 2026 AHRMM Annual beginning July 26 at 8:00 AM.
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Lunch tickets are available for all exhibitors to purchase for $110 until July 6.
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Exhibit Hall badges do not allow access to Lunch and Learns sponsored by other exhibitors.
Exhibitor registration information for name badges is sent by the AHRMM Annual Registration Manager, mkravenas@aha.org, with the subject line:
“Welcome to AHRMM26 Conference - Login to the Exhibitor Portal”
This email includes a link to log in to the Exhibitor Portal, where you can register your booth staff. If you did not receive this information, please check your spam folder or contact mkravenas@aha.org.
LEAD RETRIEVAL
Lead retrieval is available through the Exhibitor Registration Portal. Once you log in, you will have the opportunity to purchase and assign lead retrieval licenses.
LOCATION
Henry B. González Convention Center
900 E Market St
San Antonio, TX 78205
HOTEL RESERVATIONS
A block of hotel rooms is available to all registrants at a discounted rate. Discounted group rates apply until the reservation deadline of June 24, or until all rooms in the group block have been reserved, whichever occurs first.
You must first complete exhibitor registration for the conference to reserve housing. The link to book your hotel accommodation will only be included in your registration confirmation. If you have not received your confirmation, please contact mkravenas@aha.org.
BOOTH PAYMENT REMINDER
Your payment is due within 30 days of receipt of your invoice, per the AHRMM26 Rules and Regulations, Section 5.
Please connect with Kris King at krking@smithbucklin.com for additional details on extended payment terms, if necessary.
The Primary Contact/Billing Contact listed on your contract will be sent an invoice from AHRMM’s invoicing and collection team in the coming weeks with the subject line: “Your AHRMM invoice is ready.”
If you have any questions regarding your invoice or remittance instructions, please reach out to Pat Brayley at pbrayley@smithbucklin.com.
SPONSORSHIPS AND ADVERTISING ONSITE
Looking to expand your presence and further engage with 2026 AHRMM Annual Conference attendees? Maximize your impact and build a stronger onsite presence by securing a sponsorship.
2026 AHRMM Annual sponsorship opportunities include:
Customize your engagement today by submitting a Sponsorship Contract or contacting the 2026 AHRMM Sales Team.
Sponsorship Page
Sponsorship Contract
If you have any questions, please do not hesitate to contact us. Thank you for your support of the 2026 AHRMM Annual Conference and Exhibition.
Best regards,
AHRMM Show Management
